Dilapidation reports · Basic plan
Schedules of dilapidations with the evidence on every line
Interim, terminal and final schedules of dilapidations: clause, breach, remedial works, liability and photo for every item, priorities and a cost summary.
What the report includes
A schedule of dilapidations is an argument set out in a table: for each item, the lease clause relied on, the breach, the remedial works, who is liable and the photograph that supports it. The dilapidations schedule template in Report Kit 360 is built for interim, terminal and final schedules, acting for landlord or tenant. It records the property, lease and parties, sets out the basis of the schedule with a High, Medium and Low priority guide, then runs a Scott-schedule-style findings schedule for the external fabric, each internal area and the services, statutory compliance and yielding-up items, with annotated photographs beside them. A summary of priorities and a summary of costs follow, with totals typed on Basic and calculated on Pro, then the surveyor’s endorsement and signature, with lease extracts in the appendix.
- Cover and document control: Demised premises, landlord, tenant, inspection date, surveyor and revision from the template's fields, with the issue table.
- Introduction: Instruction, who the surveyor is acting for, the type of schedule (interim, terminal or final) and the inspection and access arrangements.
- Property, lease and parties: Key-value blocks for the premises, the lease (date, term, expiry or determination date) and the parties, with a location image.
- Basis of the schedule: The covenants relied on, documents reviewed and a rating guide for the High, Medium and Low priority scheme.
- External fabric: A Scott-schedule-style findings schedule: item reference, clause, breach, remedial works, liability (landlord or tenant) and cost flag, with annotated photos.
- Internal area (repeatable): One section per room or area with its own findings schedule and photos. Add another area for each part of the demise.
- Services, statutory compliance and yielding up: Items for services defects, missing service records, statutory non-compliance, reinstatement and yielding up and cleaning.
- Summary of priorities: A rating summary that counts the High, Medium and Low items across the schedule.
- Summary of costs: Totals by section with fees and VAT lines: a static table on Basic, a formula table with SUM totals on Pro. Hidden when the include costs variable is off.
- Surveyor's endorsement and signature: The endorsement wording and the signature block, required by the checks before issue.
- Appendices: Photographs, and lease extracts and documents relied upon as images or merged PDF pages (3 on Basic, unlimited on Pro).
Template: Dilapidations schedule (Basic). Alternatives: Schedule of condition (Basic), Building survey (TDD) (Basic). Variables: schedule type (interim, terminal or final), acting for (landlord or tenant), include costs (hides the cost tables when off) and the default area heading. Fault types cover want of repair, structural and decorative disrepair, damage, missing items, redecoration due, unauthorised alterations, reinstatement, statutory non-compliance, services defects, missing service records and yielding up. Tags include the repairing, decorating and reinstatement covenants, disputed, supersession, diminution and cost significant.
Why dilapidation reports teams use Report Kit 360
Every item carries its clause and its photo
The findings schedule has columns for the clause, the breach, the remedial works and liability, and the numbered marker on the photo points at the breach it supports.
Built for both sides
Set acting for to landlord or tenant and the wording and columns follow. Tag items disputed, supersession or diminution as the exchange develops.
Costs that total on Pro
The summary of costs is a formula table on Pro, so section totals, fees and VAT update as items change. Export the schedule as CSV on any plan or XLSX on Pro for the other side.
An endorsed, verifiable schedule
The checks require the endorsement and signature before issue. Issue freezes the schedule with its checksum and the Verify link shows the fingerprint of the version served.
How it works
Create the schedule and set the variables
Choose interim, terminal or final and who you act for. Record the property, lease and parties and the documents relied on.
Inspect area by area with photos
Add an internal area section for each room, upload the photos and mark each breach with a marker, priority and note.
Complete the findings schedules
Clause, breach, remedial works and liability for every item; insert standard clause wording from snippets.
Summarise, endorse and issue
Check the priority counts and cost summary, sign the endorsement, clear the checks and issue the numbered PDF.
See an example: Terminal schedule of dilapidations
A finished report built from the Dilapidations schedule template (Basic). Scroll through it below, or download the issued PDF.
This is a fictional sample produced in Report Kit 360 to show the template. The property, people and findings are invented. Photographs are from Wikimedia Commons under licences that permit reuse; see the image credits.
Dilapidation reports on Basic and Pro
Basic
£14.99 a month
The Dilapidations schedule template is included on Basic, with 10 new reports a month and your logo and accent colour on every page.
Pro
£49 a month
Everything in Basic with no monthly report limit, white-label branding, formula tables and the Pro templates.
Downgrades take effect at the end of the paid period and nothing is deleted.
Frequently asked questions
Does the template cover interim, terminal and final schedules?
Yes. The schedule type variable sets the wording for each, and acting for switches between landlord and tenant. The structure is otherwise the same, so a terminal schedule can be revisited as a final schedule after the lease ends.
Can I produce a Scott schedule with a tenant response column?
The findings schedule is Scott-schedule style with reference, clause, breach, remedial works, liability and cost flag. Export it as CSV on any plan or XLSX on Pro so the other side can complete their response and figure columns and return it.
Does the report follow the Dilapidations Protocol?
The structure lets you set out the items, clauses, breaches, remedial works, liability and costs that a schedule served under the Pre-Action Protocol for dilapidations claims generally contains, with the surveyor’s endorsement at the end. Report Kit 360 is not affiliated with RICS or any court service, and the content and endorsement of the schedule remain your professional responsibility.
Which plan do I need?
Basic includes the dilapidations schedule template, findings schedules, photo markers, snippets, PDF and CSV export and one active share link per report, with 10 new reports a month and totals typed into a static cost table. Pro adds formula totals, XLSX and DOCX export, unlimited PDF pages, white-label and the review workflow.
Your next report, start to finish.
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